SMBs: 3 Ways to reduce your expenditure in 2016

Written By: Neil Hutchinson | Business Development Director | Everything Voice Ltd

0330 055 3570 | Twitter: @everythingvoice

If you could lower the cost of running your business whilst making it a more productive and efficient operation, how would you spend the money? Here we share our experience of working with SMBs and have provided an insight as to how your organisation could dramatically reduce its communications costs in 2016:

1. Do more with less

SIP trunks can be a simple method for replacing expensive, digital telephone lines whilst offering additional features with better resilience and improved service levels. This technology uses a high performance Internet connection instead of your traditional, separately provided digital telephone lines. Many SMBs will already have suitable connectivity and for those which don’t, high quality leased line type Internet access is much more readily available and is much lower cost than ever. If you already have suitable Internet connectivity your savings on 15 telephone lines could be as much as £4,000-£6,000 per year. If we have to provide suitable connectivity then your savings could still be as much as £2,000-£4,000 per year.

In addition to this, the way organisations are being billed for telephone charges is changing, with low cost bundles including free calls to certain destinations being the most popular. For more information on how to get more out of your budget click here.

2. Remove expensive, proprietary telephone system hardware

It is likely that if you have an old telephone system in place it will be costing you a great deal to maintain and support through a 3rd party specialist. Knowing how critical a telephone system is to the operations of your business, you will need the reassurance that there is an expert on hand to replace any faulty hardware should there be a problem. Eliminating the need for these expensive support based contracts and virtualising your telephone system inside your own server infrastructure, could be the key to saving you many thousands of pounds in related costs each year. On average a 100 user telephone system will cost your organisation between £4,000 and £6,000 each year in external support costs, whereas virtualising it could reduce that to less than £2,000 per year.

You might also want to consider taking out a software assurance policy which provides you with free system upgrades over the life of the product, which could save you in excess of £1,000 per year in unforeseen and expensive system upgrade costs. For more information on how to remove the need for proprietary hardware and reduce your expensive support costs, click here.

3. Reduce travel and conferencing costs

A number of studies have shown that the average cost of attending a meeting is around £180 per person. So if you have an employee attending 2 meetings per week, the cost is just in excess of £18,700 per year. Let’s then say that we could hold just 1 in 2 meetings in a different way which does not mean travelling or taking such a significant chunk of time out of your day – this would represent an annual saving of just over £9,300 per year.

Without the budget and resource for complex and sophisticated solutions such as Microsoft Lync, which is being deployed by many of your larger competitors, SMB’s are being pressured to deal with this in a lower cost, yet effective way. At the same time Web Real Time Communications (Web RTC) has helped to make this a reality, allowing businesses to deploy a single tool which incorporates all communication methods of your workforce in to one single interface, including Voice, Video, Email, Instant Messaging, Conferencing, Document Sharing and Social Media – all of which are accessible on any device.

It may be time for you to consider a fully managed web collaboration solution which is simple to use, will reduce your overall communications costs and will help you your workforce be more productive & stay connected anytime, anywhere.

More like this