What is cloud collaboration? A business guide

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Everyone can access the same document wherever they are

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Colleagues can work on it simultaneously, seeing changes happen in real time

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Group chat and instant messaging replace the informal get togethers colleagues have in the office

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Video conferencing with screen share lets everyone brainstorm together

A sense of community

The need for speed

Everyone contributes

You won’t lose anything

A sense of community

One of the fears of remote work is isolation. Colleagues feel disconnected. When they come up against a tricky challenge, it can feel like they’re facing it alone.

Weekly meetings and the occasional video conference won’t solve that issue. People need help when they need it. Cloud communication and collaboration gives employees the means to ask for help, anytime and anywhere. They can message a colleague with a quick query, or ask the whole team to put heads together to solve a trickier challenge. Sharing documents means everyone knows exactly what the issue is, and can work together to solve it in real time.

That means problems get solved efficiently, and it also means colleagues always feel connected to the wider team. Employees may be far apart, but cloud collaboration brings them together.

The need for speed

Cloud storage means everyone always has access to the documents they need, at any time. Nobody ever has to wait for a colleague to email them the latest version of an important report. It’s there, in the cloud, in its most recent iteration.

That leads to quicker decision making and the speedier completion of projects. It streamlines project management so that team leaders always know exactly where things stand in the timeline. Good solutions will alert everyone involved whenever a change is made, so even if a colleague isn’t working on it at the time, they’re always aware of what’s happening.

Cloud collaboration also allows businesses to employ colleagues or freelancers in different time zones, should that be necessary. Wherever you are, whenever you’re working, you’ll always have all the materials you need in their most up to date versions.

Everyone contributes

In formal meetings – virtual and face-to-face – often the loudest, most confident voices dominate. That actually undermines collaboration, by reducing the number of inputs into any discussion.

Cloud collaboration allows everyone to contribute in the way they feel most comfortable. A colleague who isn’t confident piping up in a 10-person meeting might be happy to message suggestions to a group chat. Someone who has problems describing a change they want to make can demonstrate it, in real time, onto a live document, so the improvement is obvious.

It all makes for better, more inclusive teamwork. That’s important for both team morale and the quality of work you produce.

You won’t lose anything

When you work on a local copy of a document, you have to remember to save it and back it up. If it’s important, you probably want at least two versions saved in different places.

That’s far harder to guarantee when there are five colleagues working on the same project. As mentioned earlier, it also adds to the confusion around what constitutes the latest version, and whether or not the most up to date iteration includes everyone’s changes and suggestions.

With a cloud solution, it’s all done for you. Documents are automatically saved and backed-up, whenever anybody in the team makes a change. There’s always one version of the truth, and with a good solution it will always be saved in at least two geographically dispersed locations. Your projects are safe as houses.

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One version of the truth for easier project management

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Everyone’s involved, and everyone feels valued

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Faster decisions increase productivity

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Every change automatically saved for peace of mind

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